Project Assistant (869)

The Caribbean Development Bank (CDB) is seeking to recruit a national from its member countries to fill the position of Project Assistant in the Social Sector Division of the Projects Department.  The successful candidate will be based at CDB's headquarters in St. Michael, Barbados.

THE DEPARTMENT

The Projects Department identifies, appraises, and supervises the majority of Capital and Technical Assistance projects, as well as sector loans intended for and/or included in the Bank's portfolio. Monitoring and evaluating the Bank's loan portfolio, preparation of sector analyses/policy papers for external training, and the provision of assistance to micro and small enterprises are also within its purview.

THE ROLE

Reporting to the Division Chiefs, Unit Heads and/or Project Team Leads as appropriate, the Project Assistant provides support to project teams in developing and implementing the programmes/projects consistent with CDB rules and regulations.  The Project Assistant provides common project, administrative and logistical assistance to ensure consistency across support service delivery and enable effective project implementation.

KEY RESPONSIBILITIES

The Project Assistant will be required to:

Project Management Support

• Participate in the project initiation process by supporting the preparation of project documents and monitoring project approval timelines.
• Support the preparation of drafts of project profiles and operational plans for technical assistance projects.
• Provide technical support on the application of Bank operational policies and processes throughout the project implementation process.
• Support the preparation of project supervision plans, monitoring and results reports, and follow up as requested.
• Assist in the review of terms of reference ensuring that project activities are consistent with procurement and annual operating plans; in the review of procurement bidding documents and consultant contracts to ensure conformity with Bank policies.
• Coordinate the organization of project-related missions and workshops.
• Provide support to the procurement process, including, but not limited to, the preparation of procurement plans and notices and the contract award notices and the conduct of International Due Diligence (IDD) searches.
• Maintain clear, coordinated, and constant communication of project-related information to technical staff, stakeholders, and the general public.
• Maintain project-related files and ensure that systems are updated.
• Support to the project management portal, which includes managing and updating contracts, monitoring information and assigning to relevant staff, maintaining and updating procurement contracts in the system.

Behavioural Competencies

TERMS OF APPOINTMENT

This is a full-time position with the successful candidate being contracted on a two-year basis in the first instance, with the possibility of renewal.  The salary is competitive and commensurate with qualifications and experience.  A pension plan, life and medical insurances are included in the benefits package.

CDB fully respects the need for confidentiality of information supplied and assures you that your background and interest will not be discussed with anyone including references, without your prior consent.

The deadline for submission of applications November 12, 2023 at 11:59 pm AST. 

The Caribbean Development Bank is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply regardless of their racial, ethnic, religious, cultural background, gender, sexual orientation, or disabilities. Women are strongly encouraged to apply. 

The Bank provides reasonable accommodation to individuals with disabilities who participate in the job application or interview process. Please contact us to request such accommodation.

Compétences / connaissances requises

The Ideal candidate for this role should have:  

• The Certified Professional Secretary or Administrative Professional Secretary Qualification or the equivalent level.
• Five (5) years of experience in administrative or project management support.
• mprehensive knowledge of administrative processes and procedures.

Aptitudes personnelles

The successful candidate must demonstrate the ability to:

• Use diplomacy and discretion in handling the most sensitive, diverse and confidential material;
• Organise, prioritise, schedule, plan and coordinate work and other activities internally and externally, utilising sound time management skills; and
• Work in a multicultural environment and a strong team-working capacity.

Autres

This is a full-time position with the successful candidate being contracted on a two-year basis in the first instance, with the possibility of renewal.  The salary is competitive and commensurate with qualifications and experience.  A pension plan, life and medical insurances are included in the benefits package.

Before you proceed to apply, please consider the following requirements: 

• You must be a national of one of CDB's member countries.
• You will be required to produce evidence of any educational and professional qualifications to support your application if you are selected for an interview.ll appointments are subject to satisfactory background checks and references.

Modalités de candidature

CandidateZ sur le site de la CDB